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Michael_Mercuri
Michael_Mercuri
September 25, 2025
Solved

Re: Restrict items in Quick Access to the currently selected collection

  • September 25, 2025
  • 3 replies
  • 123 views

This old issue is still a problem in 2025 with 1Password 8.11.10. Is there a way to get Quick Access to respect the vaults set in the active Collection? 

When using Quick Access, all vaults are always searched and this is extremely limiting and annoying. Especially because I have many items I rarely need or use tucked away in separate vaults which purposely do not appear in any of my Collections.

I'll also mention that this is especially problematic for business users with many team vaults. All of the vaults (including many team vaults I very rarely use or need but have access to) are searched from Quick Access and there doesn't appear to be any way to prevent this. 

Best answer by 1P_Dave

Hello @Michael_Mercuri! 👋

I've merged your posts into one thread so that we don't have the same conversation in multiple places at the same time. 🙂

Can you tell me a little more about the issue that you're running into so that I can reproduce it on my end? You can choose which collection of vaults you'd like to search through in Quick Access by clicking on the account/collection chooser: 


If you select a specific account or collection then you should only see search results from that account or collection. I look forward to hearing from you.

-Dave

3 replies

Michael_Mercuri
Michael_MercuriAuthor
September 25, 2025

Quick Access will show items relevant to the open app, as well as frequently used items.

@1P_Timothy, with 1Password 8.11.10, that is not the case for me on both macOS and Linux. I find Quick Access searches every vault in every account, regardless of how infrequently I've used an item, even if I've never used the item.

Please see this old post from 2020, which is still relevant in 2025:

https://www.1password.community/discussions/1password/restrict-items-in-quick-access-to-the-currently-selected-collection/125520/replies/162776

Michael_Mercuri
Michael_MercuriAuthor
September 25, 2025

Tangentially related: When using Quick Access outside of the browser (e.g., via Show Quick Access shortcut) how to make Quick Access respect the vaults set in the active Collection?

This is a pretty big problem for me because I have many items I rarely use or need intentionally tucked away in separate vaults. Quick Access provides search results from all vaults in all accounts.  I thus always have results that are not relevant to what I'm looking for and there doesn't appear to be any way to fine tune the search.

This is even worse when using 1Password with my work account, where I have access to many Team Vaults I very rarely use.

1P_Dave
1P_DaveAnswer
1Password Employee
September 25, 2025

Hello @Michael_Mercuri! 👋

I've merged your posts into one thread so that we don't have the same conversation in multiple places at the same time. 🙂

Can you tell me a little more about the issue that you're running into so that I can reproduce it on my end? You can choose which collection of vaults you'd like to search through in Quick Access by clicking on the account/collection chooser: 


If you select a specific account or collection then you should only see search results from that account or collection. I look forward to hearing from you.

-Dave

    Michael_Mercuri
    Michael_MercuriAuthor
    October 4, 2025

    If you select a specific account or collection then you should only see search results from that account or collection. I look forward to hearing from you.

    That would be great if it worked that way. But it doesn't for me. When I search for items in Quick Access (using the "Show Quick Access" keyboard shortcut) it shows results from all vaults and all accounts I have, and ignores what I have set in the current active Collection.

     I have multiple vaults, for example:

    • Private [default private vault most of my stuff goes into]
    • Shared [stuff shared between my wife and me]
    • Condo [stuff related to my condo association. I typically only need this from a Condo Association Chrome profile and have this not included in my main Collection]
    • Dad [stuff from my late Father's accounts. I never need this but keep these accounts just in case. This is NOT selected any of my Collections.]
    • Mom [stuff related to my Mother's accounts, which I only need to access when she needs help with something. This is NOT selected any of my Collections.]
    • Test Vault [testing which is NOT in any of my Collections]

     

    I primarily use the "Show Quick Access" keyboard shortcut to bring up Quick Access, search for a login, then use "Copy Password" and paste the password into apps, which otherwise do not support 1Password integration or password managers in general. 

    For Example:

    I have an item in my "Test Vault" which does not appear in any Collection.  My current active Collection contains only one vault (Private) and it's called "Private Only":

     

    Using "Show Quick Access" keyboard shortcut I'll search for something that matches an item from "Test Vault". I expect this item will NOT be found.

    However:

    Why does this item show up at all when it's not in any of my Collection, let alone my current Collection?

    I can reproduce the same behavior on both macOS and Linux.

    In addition to results showing items from all my vaults from my main account, items show up from all vaults from ALL ACCOUNTS I'm  logged into. It's maddening. 

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