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July 25, 2025
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Adding Items across multiple vaults.

  • July 25, 2025
  • 3 replies
  • 411 views

Is there a way to add the same Item(s) across multiple vaults? I want to create some "Skeleton" Items that get new members started with entering credentials. For example, everyone on our staff makes a Google Account, but we want to ensure they document the recovery email and phone number in their 1Password Item. It is also efficient to have pre-made Items ready for new staff to complete with consistent formatting during onboarding. Thanks.

Best answer by 1P_SimonH

Hi @CindyS5,

Good question! You could create a shared vault for all employees with those template items and set the permissions so that emplyees can copy the template items to their own vault, but not edit them in the shared vault. This would give employees help getting started and understanding what they can store in 1Password while keeping your templates from accidentally getting edited.

Combining this with some guidance during a new employee's onboarding, and I think you'd be able to keep everyone following your company's best practices and staying secure!

3 replies

CindyS5Author
July 25, 2025

I think a good way to do this is to allow Admins to choose multiple vaults from the "Duplicate..." option. 

1P_SimonH
1P_SimonHAnswer
Community Manager
July 28, 2025

Hi @CindyS5,

Good question! You could create a shared vault for all employees with those template items and set the permissions so that emplyees can copy the template items to their own vault, but not edit them in the shared vault. This would give employees help getting started and understanding what they can store in 1Password while keeping your templates from accidentally getting edited.

Combining this with some guidance during a new employee's onboarding, and I think you'd be able to keep everyone following your company's best practices and staying secure!

CindyS5Author
July 28, 2025

Thanks. That workaround was going to be my next best option. It would be great if you would add a "template" feature or the ability to "push" a template format out to select vaults.

1P_SimonH
Community Manager
July 28, 2025

That's a good suggestion, @CindyS5! I've submitted the feature request to our Product team so they can take a look at it.

ref: PB-49995211