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Forum Discussion
HNofX82
2 years agoOccasional Contributor
Organizing Password/Secure Notes in proper Folders ?
Came from lastpass, I had my folder names as
FOLDER NAME for login items
::FOLDER NAME:: for secure notes
1password properly imported everything, how can I organize this things properly ?
Are folder same as Collections/Category s/Logins ?
Also noted I an see my NAME written on every time followed by Personal drop down menu
Kindly help understanding this basics.
I like the tags feature (which is separate)
1Password Version: Not Provided
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- ag_mike_d
1Password Team
Hello HNofX82,
Thanks for your message and using 1Password. I'm happy to hear the import process went well.
Are folder same as Collections/Category s/Logins ?
After the import process from LastPass folders are converted to tags within 1Password. You can read more about tags here:
* Organize with favorites and tagsCollections can be used to create a custom group of vaults from your account or multiple accounts you have added to the 1Password client app:
* Use collections to create custom groups of vaultsCategories are templates that can be used to create different item types such as Logins, Secure Notes, Credit Cards or Identities. I've included another guide below to help with a breakdown of the categories within 1Password:
* 1Password item categoriesAlso noted I an see my NAME written on every time followed by Personal drop down menu
It sounds like you might be referring to your 1Password account name at the top of the left sidebar. To help me better understand, I'd like to ask you to take a screenshot of what you're seeing and attach it here. When sending a screenshot, please be sure to redact any personal or private information:
* Take a screenshot on Windows 10I'm looking forward to your reply.
- ag_mike_d
1Password Team
Hello again HNofX82,
Thanks for sending this image along.
This appears over each item and indicates the account and vault the item is associated with. If, for example, you are signed in to multiple accounts (family/work), each with multiple vaults, this is a quick indication of specifically which account/vault that item is located in.
This also acts as a button for some additional functionality. 1) To move the item, and 2) To review any sharing history involved with that item:
I hope this information helps, but please let us know if you have any other questions!
- ag_mike_d
1Password Team
HNofX82 - Thanks for the additional feedback and continued testing of 1Password.
I understand the difference you are seeing coming in to 1Password. Using tags as a replacement for the structure you had become accustomed to, is the best option when using 1Password:
As you continue to test and work with tags, I would suggest these guides to organize your data and search using filters:
* Organize with favorites and tags - Create and manage tags
* Search in the 1Password app to find what you need - Search filtersWe'll be here to help with any other concerns.
- ag_mike_d
1Password Team
Hi HNofX82,
You mentioned:
Does 1password auto suggests folder name depending on website type?
Like social media, etc?
Or folder name Secure notes, in case it's a note.There are no folder options within 1Password as you are used to from 1Password. Tags are the replacement, but it will not auto-suggest tags for those items. Rather tags should already be present based on the folder names from the import.
Item categories are templates to be used to save certain types of items with default fields. For example, logins by default, contain username, password and URL fields. When organizing your items, I would suggest starting by ensuring your items are associated with the correct categories:
* Web account logins are saved under the Login category
* Credit cards used for shopping are under the Credit Card category
* Items that contain your details such as address, for filling forms are under the Identity categoryHere's a list of the categories to help with the purpose of each:
* 1Password item categoriesIf you have any incorrectly categorized items, they cannot be changed from one category to another, but can recreate any items manually by copying the details over from the original item and following this guide:
* Get to know 1Password for Windows - Create and edit itemsNext, to help further flag items, you can create tags or nested tags following the details here:
* Create and manage tagsIf you have any specific troubles with creating tags, let us know how we can help!
- AliH1P
1Password Team
Hey HNofX82, I'll be happy to provide some steps on how to set up tags/nested tags to organize your items.
From your example, it looks like you'd like to have a Parent tag called "Internet", and then a number of nested tags called "Coding", "Gaming", "Shopping" and "Social".
I've set up a Demo Vault with a few items to help visualize the process. To start, I navigated to the GitHub item in my vault and selected Edit, from there I created an Internet/Coding tag. This creates a Parent tag called internet, and a nested tag called Coding.
I repeated these steps for my other items creating Internet/Gaming, Internet/Shopping, and Internet/Social.
At this point, I can easily add additional items to the nested tags by dragging and dropping them to the desired tag:
Clicking on a given tag will list all items with that tag.
Let me know if this helps or if you were looking for a different setup.
Looking forward to hearing from you!
Ali
- AliH1P
1Password Team
Hey HNofX82, thanks for your reply.
What happens when someone only searches for tag internet or gaming..
From my example, searching for the Internet tag will yield all items that have the Internet tag regardless of their child tag. Searching for the Gaming tag will only yield items with that child tag.
Is there a way we can have this on desktop app too, probably in a seperate tab/view ?
The desktop app does currently have the ability to filter by Favorites (in the sidebar), and also sort your items by Title, Date Created, Date Modified, Frequently Used, Recently Used.
Let me know if this helps or if you have any further questions.
Ali
- HNofX82Occasional Contributor
Thanks for quick reply, check the attachment and circle in red
- HNofX82Occasional Contributor
Thanks ag_mike_d
Multiple accounts = 2 accounts having different email ID?
VAULT = I think lastpass had this too, but never used it.not sure why multiple vaults are required technically?It will only create an extra burden on me if I have multiple vaults and don't remember if example.com belongs to which vault..
I might register again on that site. - HNofX82Occasional Contributor
Request you to also answer to my 2 open questions on this forum.
My trial period is left only for 10 days. Want to make sure my basic requirements are covered..
- ag_mike_d
1Password Team
Good morning HNofX82,
Please excuse the delay in response overnight.
Multiple accounts = 2 accounts having different email ID?
Correct, many customer have multiple accounts signed into the the 1Password app, one being their personal/family account and second account setup through work.
not sure why multiple vaults are required technically?
Multiple vaults are not at all required. In my day-to-day outside of work, I use one vault to store the majority of my items. However, I also have shared vault in my family account which I use to share logins such as streaming services with the rest of my household. If you'd like to learn more about sharing, I'll leave a couple guides below:
* Share passwords with your family
* Create and share vaultsLet me know if you have any other questions that I can address, I'd be happy to help!