Suggestion: Make 'Archive' a default hidden Vault
This is what I've been doing since 2013. Hope this helps in some way.
Issue:
- Keeping 'Archive' and 'Delete' next to each other is a little confusing for most users.
- Users delete when they don't want an item in their account anymore.
- And they archive when they don't use it now, but may want to keep it in case they need to access it at a later time.
Solution:
1. 'Archive' being a hidden Vault 'Tab' shown in Preferences.
2. 'Archive' being a hidden Vault in the side bar (below all Vaults), but can be shown when toggled in Preferences menu.
Let me explain.
- All archived items will have the same privileges and rules as any other Vault, so user can also search, edit, move back an item to any other Vault & delete as well.
- Since it is not part of the main UI, meaning it is archived & so mostly not needed by the user immediately. It keeps the UI clean.
- As a feature, during an extended search - user can be also given the option to search within archive items if they need to.
What I did all these years:
- I have had a vault named 'Archive' for a long time now.
- It is deselected in 'All Vaults' in all my devices; but when I need to search for item in this vault, I then select it specifically to search in it.
- This has worked great for me all these years; as for some reason there has always been a need to access archived items from time to time.
Lastly, I must say I was quite excited when I first saw 'Archive' as an option - but wasn't able to use it since, it was quite confusing & also made me quite skeptical if I might delete any items without realising as it is closer to the 'Deleted Items' + also in fear as to not sure how it works, if it might not give me the functionality of search when needed later & so on.
This is what has stopped me from using Archive till now. Anyways, I am taking the time to write this, because I know you have a great team in there to see what I mean & would do the right thing. Jus wanted to chip in as a long term 1Password user.
Kudos & best wishes.
1Password Version: V8.5
Extension Version: Not Provided
OS Version: macOS 12.1
