Feature Request: Search in Archives

Arnoud

I'm not sure where the request stands. I'd be happy to let the team know you are interested in these to further refine the archive search/abilities.

ref: PB-32936962

I'd like to express my support for the requests in this thread for improving the Archive feature as well.

The workarounds proposed by 1Password aren't really solving the issue:
* By bypassing the Archive functionality and replicating it, in a way, by creating Archive vaults, two issues are created: 1) The archived items will then still be showing up in the Safari extension because it doesn't support Collections. 2) It clutters the list of vaults.
* Watchtower will still report on archived items (unless you pick the right filtered view), while it's useless to update them.
* Find only searches in Titles, which is very limited and, for me personally, not enough to find back items in the Archive.

I'm hoping this issue has found its way to the top of the backlog by now, as it's been reported multiple times since the betas. Looking forward to any improvements in this area!

@uhuhleuh

The Search field includes items, tags, categories, and vaults from the selected account or collection while the Find field searches only the current list whether that's a specific vault, a tag, or even the Archive. You can use shortcuts to engage the appropriate tool when needed:

• Search: Command-F
• Find: Option-Command-F

We plan to further iterate and improve the search tools that are available in 1Password and I've passed along your feedback to the team. 🙂

-Dave

ref: PB-32856680

Find does work, thank you. Still, it doesn't make any sense to me ("average user") to have both "Search" and "Find", with different behaviors.

@uhuhleuh

Have you tried using the Find tool to search the Archive? Try these steps:

1. Open and unlock 1Password for Mac.
2. Open the Archive.
3. Click Edit > Find.
4. Type in your search term in the Find field at the top of the item list (not the Search field at the top of the app).

Let me know if that produces the results that you'd like to see. 🙂

-Dave

Any chance we'll see this feature anytime soon in the roadmap? Don't overcomplicate: when archive is selected in the left menu (main app, in my case "1Password for Mac 8.10.4") and a search in performed, it should automatically include (or restrict, whatever) the search scope to archived items. Intuitive and no need to change UI whatsoever! Please!

Hi @SeaMonster,

Thanks for your insight! I think you make a good point about how we think about archived items compared to deleted items, I'll share your feedback with our Product team.

Regarding the workaround and collections in general, the pool of items from which autofill will search varies depending on where you're using it, but in all cases you can customize this. On Android for example, if you tap on your account/collection icon in the top right > Settings > Autofill > Show filling suggestions from, you can choose an account or collection.

Collections aren't yet available in the browser extensions, but you can still choose which vaults are used for autofill by right-clicking the 1Password icon in your browser > Settings > Accounts & Vaults, and unchecking any you don't want included.

Let me know if you give these a try or have any questions and thanks again for sharing your feedback. 🙂

ref: PB-30985868

P.S. A question about collections: (I'm still new to 1pw.) If I archive something using your archive feature, I assume that auto-fill on Android and Chrome (and everywhere else) will not suggest those items. But what about items I put in a different vault? If I am viewing the vaults using the 1pw app, the collections can work for letting me isolate my "Archive" vault. But what about auto-fill? Will it use all of my vaults? Or can I tell it to only use the vaults in a collection?

If it uses all vaults, then using collections to create an archive is NOT a solution.

Hi, I'd like to voice another vote for this. Having an archive is great. But having no way to search that archive, simply makes it a black hole. As such, it is really no better than simply deleting items. When you have a dozen archive items, then sure, your "archive" feature works. But if you have 100 (or more), then it serves no purpose other than hiding (effectively deleting) items.

I think of it this way. If I know I am never going to use an item again, then I will delete it. But there are other items that I really don't need now, and maybe I'll never need them, BUT I need to know that I can find them if I have to. That is what an archive is for. The fundamental key to an archive is being able to find things!!!

Another improvement to archive functionality: I try hard to tag my items intelligently to help me organize. If I look at items in the archive, I see that the tags remain. But there is no way to display them organized by tag. It would be nice to see the archive organized by tag.

I tried out the "collections" suggestion. It is better than your existing archive functionality. It is a way to get searching AND tags. But it is less seamless than I would like. I created an "Archive" vault and moved my archive items there. Then I created a "Default" collection that doesn't include the Archive vault and an Archive collection that only contains the Archive vault. This works well for normally hiding archive items while still giving me a way to search and view them organized. Maybe 1pw should consider implementing "archive" as nothing more than a special collection. So when I archive an item, it simply moves it to a special vault, and that vault is not searched or seen unless I specifically ask for it.

Thanks

Dave

Hi DerekErb,

Welcome to the 1Password Support Community and thanks for sharing your insight on this topic! I see your point and will share your experience here with our Product team.

In the meantime, I recommend exploring collections: Use collections to create custom groups of vaults

Using your current workaround, you could keep your "archived" items in a separate vault and use a collection to create a view exclusive to or excluding that particular vault. Depending on your needs, it may even be worthwhile to have multiple vaults for this purpose and store them under a larger archive collection.

Let me know if you give that a try and thanks again for your feedback. 🙂

ref: PB-30925971