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Superfandominatrix
5 years agoOccasional Contributor
Smart Folders -- where did this go?
I had some 20 smart folders, all for data quality assurance verification, and I don't see the Smart Folders anywhere suddenly. Am I losing my mind, or did the software really drop this?
1Pass...
Superfandominatrix
5 years agoOccasional Contributor
1P_Ben thanks for the heads up about standalone vaults.
Let me provide a use case for smart folders so that this can be communicated with the team. I have a complicated personal life, international cross border moves, identity theft, and an increasing workload for family members. I use 1PW for change management with a combo of descriptive tags and smart folders. Somebody moved? Check 1PW for the items specific to that family member, then update address / phone numbers in only those services that are affected by that move. Somebody's credit card number stolen? Check 1PW for the items specific to that credit card, then update only those service that are affected by the credit card number changing.
Here is a sample tag structure:
phone/000-000-0001
phone/000-000-0002
phone/000-000-0003
phone/none
I use the Smart Folder to identify which records in 1PW are missing a phone tag. The SmartFolder is constructed like this:
Search: all items
All: of the following are true
Tag: is not: phone/000-000-0001
Tag: is not: phone/000-000-0002
Tag: is not: phone/000-000-0003
Tag: is not: phone/none
... which results in a (hopefully) short list of items where I forgot to tag if the service was provided a phone number. On a monthly basis I go back to the SmartFolder, add the forgotten tags, so that when a change happens, I have a short list of items to deal with rather than having to one-by-one check hundreds of potential services for the few that have a phone number included in the account profile.
Types of SmartFolders I've established check for security schema (two-factor via 1PW & Google Auth, VIP Access, SMS, etc. -- useful for when I break a phone and need to reestablish Google Auth tokens), address tags, priority tags (mostly for estate trustee in case I get hit by a bus), email tags, phone tags, SMS security tag where a phone tag is not 000-000-0001, services missing a URL, items with a tag of 2fatoken where I've also tagged it twofactor/unprotected, anything tagged with "problem", etc. etc.
Follow up question for you, does the current membership allow for Smart Folders like I've described?