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Forum Discussion
Cleaning up old passwords in company account
Hi community,
I am looking for experiences with using 1Password in medium-sized companies. We have been using 1Password very reliably for several years now. However, I am still dissatisfied with our processes for cleaning up entries in 1Password.
Especially after employees have left the company, password entries remain in various vaults, and it soon becomes unclear whether they are still valid and needed.
I would like to have a process for marking such passwords and assigning them to other colleagues. They should then be tasked with checking the password and removing entries that are no longer needed. It would be good if there were a process for this within 1Password so that we don't have to rebuild references to the passwords in other tools.
It would also help me if there were a status for passwords that would allow me to see whether not only the password entry can be deleted, but also whether the corresponding online account has already been deleted. (In this process, the Google account would first have to be deactivated, for example, and only then would the associated password be deleted from 1Password.)
Are there already options within 1Password for such clean-up processes? How do other companies implement such processes? It is important to me to keep our content in 1Password up to date so that no outdated passwords and accounts are retained for the company.
Thank you very much for your tips and experience reports!
Thomas
2 Replies
Hello Simon,
Thank you for your response and insight.
Is there anyone in the community who has already addressed a similar question and found a useful solution? I imagine that, for example, clever tagging and filtering of items could be a way to find a useful solution right now. Perhaps someone can share their relevant experience.
Thank you very much!
- 1P_SimonH
Community Manager
Hi ThomasKr,
You raise some good questions here. We generally recommend that when an employee leaves, that whoever is taking control of their vaults do a review of their 1Password items to see which need to be saved and reassigned or can safely be archived/deleted. I think you're right that there's an opportunity for us to build something that will let this be handled efficiently directly in 1Password, though, so I've filed a feature request sharing your feedback. Thanks for taking the time to share your idea!
ref: PB-50105546
