Feature Request: Search in Archives

I can see from another thread here that this subject has been discussed, and put on the feature request list, since at least August 2021.

I, like many others here, absolutely need to be able to use this feature.

I have recently come over from LastPass and brought all of my clients with me. I manage hundreds of data items for each client adding up to thousands of items. One of the arguments I used in our choice of 1Password, following our product comparisons, was the Archive functionality which would allow us to be able to move expired or replaced accounts elsewhere without having to export or delete them. I, unfortunately, did not go as far as to verify whether or not searching archived items was possible or apparently impossible as I didn't even imagine the possibility of an Archive system being created without search functionality.

The Archive vault rapidly becomes useless when it cannot be searched. Having to scroll through hundreds of entries to see if an item is in the vault, or not, in order to be able to find expired or replaced data items is already time consuming and frustrating. But not being able to search within those items to find particular terms in the Notes fields or elsewhere makes the Archive functionality useless.

I have gone so far as to create a vault "TEMP Archive" in to which I manually move all of the items from my Archive so I can search within that vault and then I manually re-archive them.

The ability to search the Archive vault, either individually by going in to the Archive vault and searching or, preferably, by using a toggle switch when searching (turned off by default) to search All Items and Archived Items together should be placed very high in the feature request list as quickly as possible.

Thank you for your consideration.

@mopperle

Thanks for the information here – we'll pass that on to the product team. In the meantime, from what you describe, could I suggest something to try? Instead of Archiving those items which are "sleeping", move them to a new vault which is just for those items. Then, create a Collection which doesn't include that vault.

☞ Use collections to create custom groups of vaults

Use that collection so that you only see the vaults with items that aren't "sleeping". When you do need to access one of those items, switch to that vault and you'll be able to search it.

If that works for you, then you'll be able to make that use case work today, rather than waiting for a new feature. Give it a try and let me know how you get on. I'll be here if you need further help. :)

Hi Andrew, thanks for your interest.
About my use case: I have several hundred datasets (accounts, secure notes etc) stored. About 20-30% are datasets I would like to archive. Some of them are not needed anymore, but need to be stored for 2-3 years. After that time they will be deleted. Others are „sleeping“ and might be revoked one day or also deleted.
I tried to tag them, but that means that they are always visible. As they are not used for a long time, you often forget them, especially the sleeping datasets, which are in 90% accounts for websites. Before I open on such a website a new account erroneously, I would search for it in my datasets and therefore including the archive optional would be helpfull.

Hi @mopperle,

To confirm, something like a toggle so the default search in the 1Password app includes the archive when searching all items? I'd be interested to know more about your use case and how you use the archive if you're open to sharing, but I'll add this note to the tracker I mentioned earlier in the meantime.

Thanks for the feedback!

Would also like to see an option to enable/disable (default) search in the archive

Happy to help! 😊

Thanks, andrew_l_1P !

Hi mfisher911,

Thanks for letting us know this is something you'd like to see in 1Password 8, I've added you to our open feature request on the topic. No promises, but if you're keen on seeing what changes are upcoming, I recommend the 1Password for Mac Beta Release Notes.

Let me know if you have any questions or additional feedback. 🙂

ref: IDEA-I-929