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Calion's avatar
Calion
Frequent Contributor
3 years ago

I detest the new "Archive" feature

For some time, I have had an "Archive" vault, where I put defunct logins. I never want to lose track of these. I ensured they did not show up in any of my Vault sets (now called Collections), and everything was fine.

But now there's another "Archive" vault, that 1P invites me to use instead of my old Archive vault. Fine! Except…not. I go to look at it, and there seems to be a mountain of junk in there: Old password suggestions, stuff I've deleted, stuff other people have deleted, and things I've deliberately archived. Can everyone else in my family see everything I've deleted? That is…far from desirable. Plus…things I've moved between vaults? There's stuff in there I would never have deleted or archived, but there seem to be duplicates where they're supposed to be, but now I have to go through every single one to ensure that it didn't somehow get deleted by accident.

Oh, wait, no, it's worse; all the stuff I had previously put in my Archive vault is now in this built-in Archive section? Is that right? At minimum, I cannot move items from the Archive section into my Archive vault, because it thinks it's the same thing. But everything in the Archive section is not in my Archive vault…I'm so confused.

What is the purpose of this place? I want a place where I can keep my defunct logins for possible future reference. Is the idea here that nothing should ever be thrown away, and everything not currently in use by every account be lumped into one big unsearchable heap?

If you guys have some superior organizational scheme that you have come up with that this supports, please let me know what it is. Right now, the Archive vault just seems to make my life more difficult.

1Password Version: 1Password for Mac 8.9.12 (80912010)
Extension Version: Not Provided
OS Version: 11.7.2
Browser:_ Safari

macos

4 Replies

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  • Calion's avatar
    Calion
    Frequent Contributor
    3 years ago

    The desktop and mobile apps abstract away the fact that the archive is per-vault, and instead show a combined view.

    This makes Archive completely useless except as a general (and confusing) Trash folder. If this was fixed, it could be useful.

  • 1P_Ben's avatar
    1P_Ben
    Icon for 1Password Team rank1Password Team
    3 years ago

    Calion

    Interesting. How do I view the Archived items from only one vault?

    The desktop and mobile apps abstract away the fact that the archive is per-vault, and instead show a combined view. If you'd like to view the per-vault data, you can use the https://my.1Password.com web app in a web browser, as this offers a breakdown by vault.

    Also, the Move function in Archive is confusing. If I move an item from Archive into another vault, it just moves it from the Archive of one vault to the Archive of the other vault. This is very counterintuitive. If I want to actually put it in a regular vault, I have to Restore it, then move it.

    Archived is an item state, rather than a place. Moving an item from one vault to another doesn't change that state. That said, I will share this feedback with our product team, in case they'd like to consider changing this behavior. Thanks for the feedback!

    Also worth noting: "move" is actually a copy then archive under the hood. If you move an item from one vault to another you will have an archived copy of the item in the origin vault. That may help explain some of the behavior you described in your OP.

    Ben

  • Calion's avatar
    Calion
    Frequent Contributor
    3 years ago

    Interesting. How do I view the Archived items from only one vault?

    Also, the Move function in Archive is confusing. If I move an item from Archive into another vault, it just moves it from the Archive of one vault to the Archive of the other vault. This is very counterintuitive. If I want to actually put it in a regular vault, I have to Restore it, then move it.

  • 1P_Ben's avatar
    1P_Ben
    Icon for 1Password Team rank1Password Team
    3 years ago

    Hi Calion

    The archive was previously called trash. Each vault has one. It was renamed from trash to better differentiate it from the 'recently deleted' items function. Items that previously were in or would've gone to trash now go to the archive, until/unless you delete them from there. You could certainly use the built-in archive to store items that aren't in use but you may want to reference in the future, or you can continue using an entirely separate vault. There isn't a "right" way here — it depends on what fits with your workflow. I will say though, perhaps ironically, your archive vault will have an archive within it, just as it would've had trash previously.

    I hope that helps!

    Ben