What is 1Password doing to simplify user access for companies using many vaults?
We follow role-based access, like many other companies would for providing the right and lowest amount of access to their users as their role requires. In order to do this with 1Password for appropr...
Unfortunately, groups do not solve this issue, it simply allows for simpler access to the many vaults required to support RBAC to the right credentials/vaults.
A good example is supporting a customer which has multiple environments - test, production, UAT. Now you need to give your different teams and roles access to specific and overlapping credentials for that customer. How do you do this effectively without a spiderweb of duplicated credentials or just overly permission access to credentials not required for your teams?
Thank you for the feedback. I've shared your feedback internally with the team. If you have a 1Password Business account then I recommend that you also share this feedback with your Customer Success Manager (CSM) so that they can better understand your organization's needs.
Hopefully other members of the community can share how they're tackling this specific use case in their organization as well.
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is 1Password doing to simplify user access for companies using many vaults?","id":"message:156923","entityType":"FORUM_TOPIC","eventPath":"category:discuss/community:cuxzj43862board:1password-work/message:156923","revisionNum":1,"repliesCount":3,"author":{"__ref":"User:user:11788"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:1password-work"},"conversation":{"__ref":"Conversation:conversation:156923"},"readOnly":false,"editFrozen":false,"showMoveIndicator":false,"moderationData":{"__ref":"ModerationData:moderation_data:156923"},"body@stripHtml({\"truncateLength\":200})":" We follow role-based access, like many other companies would for providing the right and lowest amount of access to their users as their role requires. In order to do this with 1Password for appropr...","body@stringLength":"1231","rawBody":"
We follow role-based access, like many other companies would for providing the right and lowest amount of access to their users as their role requires.
In order to do this with 1Password for appropriate credential sharing, we have to setup many vaults per each of our customers, as well as our own environments/projects.
With us currently sitting at around 78 vaults, the UI, search and overall functionality is really starting to show a lack of scalability for the business.
Sharing feature is not feasible due to expiration (nor would it be even if expiration wasn't there for the sheer point of manual process this requires)
Duplicating passwords makes everything worse as credentials do not sync back to the original item.
My questions are,
What is 1Password doing about this? Is it something you are currently aware is an issue and working towards a solution?
If you are aware, what is the priority? Do you have a timeline for any improvements?
As there is no solution, either other companies are in the same boat as me or simply setting up less vaults and accepting the security risk that people get access to credentials not required for their roles.
","kudosSumWeight":0,"postTime":"2025-05-29T17:48:57.200-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuNHwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:best practices","text":"best practices","time":"2025-02-27T12:34:44.338-08:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuNHwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:discussion","text":"discussion","time":"2024-10-18T14:11:17.214-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuNHwyLjF8b3wxMHxfTlZffDM","node":{"__typename":"Tag","id":"tag:feature request","text":"feature request","time":"2024-10-18T14:30:06.356-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuNHwyLjF8b3wxMHxfTlZffDQ","node":{"__typename":"Tag","id":"tag:vault management","text":"vault management","time":"2025-02-27T15:27:45.300-08:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:156923_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":52},"read":false,"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[{"__typename":"CustomStringField","name":"smartconx_source_identifier","stringValue":""},{"__typename":"CustomStringField","name":"smartconx_message_origin","stringValue":""},{"__typename":"CustomStringField","name":"smartconx_share_messages","stringValue":""}]},"Conversation:conversation:156923":{"__typename":"Conversation","id":"conversation:156923","solved":false,"topic":{"__ref":"ForumTopicMessage:message:156923"},"lastPostingActivityTime":"2025-06-12T12:20:54.286-07:00","lastPostTime":"2025-06-12T12:20:54.286-07:00","unreadReplyCount":3,"isSubscribed":false},"ModerationData:moderation_data:156923":{"__typename":"ModerationData","id":"moderation_data:156923","status":"UNMODERATED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:156923_1":{"__typename":"Revision","id":"revision:156923_1","lastEditTime":"2025-05-29T17:48:57.200-07:00"},"ForumReplyMessage:message:157736":{"__typename":"ForumReplyMessage","id":"message:157736","conversation":{"__ref":"Conversation:conversation:156923"},"author":{"__ref":"User:user:55"},"entityType":"FORUM_REPLY","eventPath":"category:discuss/community:cuxzj43862board:1password-work/message:156923/message:157736","revisionNum":1,"uid":157736,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:1password-work"},"subject":"Re: What is 1Password doing to simplify user access for companies using many vaults?","readOnly":false,"editFrozen":false,"showMoveIndicator":false,"moderationData":{"__ref":"ModerationData:moderation_data:157736"},"parent":{"__ref":"ForumReplyMessage:message:157473"},"body":"
Thank you for the feedback. I've shared your feedback internally with the team. If you have a 1Password Business account then I recommend that you also share this feedback with your Customer Success Manager (CSM) so that they can better understand your organization's needs.
\n
Hopefully other members of the community can share how they're tackling this specific use case in their organization as well.
\n
-Dave
\n
PB-49304302
","body@stringLength":"678","rawBody":"
​
\n
Thank you for the feedback. I've shared your feedback internally with the team. If you have a 1Password Business account then I recommend that you also share this feedback with your Customer Success Manager (CSM) so that they can better understand your organization's needs.
\n
Hopefully other members of the community can share how they're tackling this specific use case in their organization as well.
\n
-Dave
\n
PB-49304302
","kudosSumWeight":0,"repliesCount":0,"postTime":"2025-06-12T12:20:54.286-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:157736_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":8},"read":false,"visibilityScope":"PUBLIC","isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"customFields":[{"__typename":"CustomStringField","name":"smartconx_source_identifier","stringValue":""},{"__typename":"CustomStringField","name":"smartconx_message_origin","stringValue":""},{"__typename":"CustomStringField","name":"smartconx_share_messages","stringValue":""}],"replies":{"__typename":"MessageConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:theme:customTheme1-1752044285115":{"__typename":"CachedAsset","id":"theme:customTheme1-1752044285115","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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Hi Dave,
Unfortunately, groups do not solve this issue, it simply allows for simpler access to the many vaults required to support RBAC to the right credentials/vaults.
A good example is supporting a customer which has multiple environments - test, production, UAT. Now you need to give your different teams and roles access to specific and overlapping credentials for that customer. How do you do this effectively without a spiderweb of duplicated credentials or just overly permission access to credentials not required for your teams?
","body@stringLength":"556","rawBody":"
Hi Dave,
Unfortunately, groups do not solve this issue, it simply allows for simpler access to the many vaults required to support RBAC to the right credentials/vaults.
A good example is supporting a customer which has multiple environments - test, production, UAT. Now you need to give your different teams and roles access to specific and overlapping credentials for that customer. How do you do this effectively without a spiderweb of duplicated credentials or just overly permission access to credentials not required for your teams?
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Moderator
